Program Assistant

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

The Program Assistant (PA) will provide day-to-day support for project and office operations to ensure the smooth running of all programmatic functions of the project. The Program Assistant will support administrative, financial, logistics, and programmatic tasks required for the efficient implementation of programs. This includes but is not limited to implementation monitoring, budget tracking, and documentation and reporting. S/he will support state efforts at ensuring the timely completion of program activities in line with budget, scope, and budget requirements.

Responsibilities:

• The Program Assistant will assist in the implementation, management, monitoring and evaluation of the project activities being implemented at the state level.
• S/he will assist with the development of work plans, budgets, liaise with GoN stakeholders and implementing partners regarding implementation, monitoring and evaluation of the program.
• S/he will support the program officer to ensure that project activities are implemented according to approved implementation plan and accepted organizational methodologies and principles.
• S/he will assist in the development of monthly, quarterly and annual reports as well as human interest stories, bulletins, factsheets, technical briefs, abstracts and other relevant publication related to the project interventions.
• The Program Assistant will work with the finance department to arrange logistics for all Program activities and draft correspondence to partners, NGOs and other agencies as requested.
• The Program Assistant will maintain files and support the dissemination of project information among the project team, schedule and support visitors and meetings.
• S/he will assist with drafting, editing, and proofreading of technical materials and appropriate reports of program activities and results for technical leads and supervisors as requested.
• S/he will work collaboratively with other project team members to ensure necessary project planning, resource availability and management activities function smoothly and efficiently.
• S/he will be responsible for the collation, harmonization and regular updates of program management tools such as scorecard, stakeholders database, CUG database, adhoc database, facility directory and other tools as maybe be requested.
• S/he will coordinate the planning of meetings, workshops, and brown bag sessions ensuring that all logistics arrangements are in place and also ensure that meeting notes are taken and disseminated timely to all participants.
• Assist with gathering technical updates for program planning, training, components of evaluations and other studies on related programs.
• Support the program officer and technical teams in capacity development efforts in support of state and IAs’ staff and other partners.
• Work with partners to regularly assess the quality of the relationship, ensuring that effective communication channels are in place, and that any shortcomings are addressed;
• Perform other duties as assigned.