Legal Officer - Corporate Search Desk

Job Descriptions

• Receive, review and process corporate search requests submitted by branches, business units and relationship teams.
• Conduct corporate searches directly through the CAC portal to obtain relevant company, business name and other applicable entity information.
• Prepare and issue standardized, accurate and complete corporate status reports based on information obtained from the CAC portal in line with the approved internal reporting standards
• Verify corporate particulars, including registered names, registration numbers, status and other available registration details relevant to the search request.
• Identify discrepancies, incomplete information or inconsistencies in search results and escalate material issues to the appropriate supervisor or requesting unit.
• Ensure that searches are conducted accurately and that the information obtained is properly documented.
• Pay the actual statutory CAC fee for each search from the dedicated Legal Services account and maintain accurate records and reconciliation of customer-funded search fees received, against CAC payments made.
• Keep to the approved internal tariff structure for search services and maintain records of charges in accordance with established procedures and report any discrepancies promptly.
• Safeguard the desk’s dedicated payment card, mobile line and portal credentials, and ensure One-Time-Passwords and transaction alerts are handled securely and in line with Bank policy.
• Review and approve search results and standardized status reports before issuance, ensuring the accuracy of entity particulars and consistency in the format, quality and reliability of reports issued across the Bank.
• Ensure timely turnaround on all corporate search requests and manage service level expectations with internal stakeholders.
• Provide guidance on search request requirements, applicable tariffs and the interpretation of status report findings, and support on resolving discrepancies in entity records where appropriate.
• Develop, maintain, and regularly update the legal search records repository of standard status report templates, procedures and turnaround guidelines.
• Coordinate with external legal counsel where necessary on complex search issues or non-digitalized registry arrangements.
• Support audits, regulatory inspections, and internal risk reviews concerning corporate search, CAC payment and status report documentation.
• Monitor changes in applicable laws and regulations, and in CAC portal procedures and fees, that may impact on the bank’s corporate search and due diligence obligations.