Intern - Legal Executive Assistant

Job Descriptions

• Providing legal and administrative support to the General Counsel & Company Secretary, including drafting, reviewing, formatting and proofreading legal, governance and business documents. Managing and maintaining document repositories, SharePoint sites, records and filing systems for the Legal Unit and Senior Leadership Team to ensure accurate record keeping and timely access to information. (the SharePoint site is an e-platform for the storage, organization, sharing of information)
• Supporting the implementation, monitoring and reporting of Senior Leadership Team initiatives, projects and action plans, including coordinating updates from stakeholders and preparing management information reports. For example, organising internal meetings and workshops including logistics planning as delegated by the General Counsel & Company Secretary.
• Coordinating meetings, workshops and stakeholder engagements, including diary management, scheduling, logistics, preparation of briefing materials, minute taking and follow-up on agreed actions. Supporting high-level stakeholder engagement activities, including coordination of visits, meetings, external partnerships and executive events. Managing correspondence on behalf of the General Counsel & Company Secretary, including responses relating to partnerships, sponsorships, governance matters, stakeholder engagement, events, legal enquiries and strategic relationships. Responding to emails and letters on requests for British Council engagement, sponsorship, partnerships, attendance at events and meetings. Managing correspondence in this regard.
• Assisting with internal and external audit processes by coordinating information requests, maintaining supporting documentation and tracking actions arising from audits and reviews.
• Assisting with contract administration, agreement tracking and maintaining records of legal and commercial documentation.
• Supporting compliance, governance, audit and risk management activities, including coordinating information requests and maintaining supporting documentation.
• Supporting data protection and information governance activities, including maintaining records and coordinating relevant compliance actions.
• Preparing correspondence, briefing notes, presentations, reports and meeting materials for internal and external stakeholders.
• Supporting the British Council's commitment to Equality, Diversity and Inclusion (EDI) by ensuring inclusive administrative practices and promoting accessibility considerations in meetings, events and communications.
• Supporting compliance with British Council safeguarding policies and procedures and maintaining awareness of safeguarding requirements relevant to the role.