Executive Assistant

Job Summary

• The Executive Assistant will serve as a strategic thought partner and operational backbone to the Managing Director, providing executive, administrative, and legal support.
• This role requires a high level of discretion, business acumen, legal insight, and emotional intelligence to manage sensitive information and facilitate strategic execution within a dynamic, fast-paced experiential marketing environment.

Key Responsibilities

• Executive & Strategic Support:
  • Partner with the Managing Director to drive strategic initiatives, track deliverables, and ensure alignment with business goals.
  • Prepare high-quality reports, briefs, and business presentations for internal and external stakeholders.
  • Support in decision-making processes by conducting research, analyzing data, and summarizing key insights.
  • Manage the MD’s calendar, priorities, and engagements, ensuring optimal time management and preparation for meetings.
  • Coordinate leadership and ExCo meetings, ensuring follow-up on key action items.
• Legal & Compliance Support:
  • Review, draft, and manage basic legal and commercial documents including vendor agreements, NDAs, MoUs, and contracts.
  • Liaise with external counsel and relevant government agencies on compliance and regulatory matters.
  • Ensure contract compliance and maintain accurate documentation and filing systems.
  • Provide legal risk assessment and advise on operational decisions in collaboration with the MD.
• Business Operations & Coordination:
  • Act as liaison between the MD and key internal/external stakeholders.
  • Manage and oversee projects or special assignments on behalf of the MD.
  • Support the implementation of performance dashboards, KPIs, and business metrics.
  • Handle confidential information with integrity and discretion.
• Communication & Representation:
  • Draft correspondence, press statements, and communication on behalf of the MD when required.
  • Represent the MD in meetings and follow through on assigned action points.
  • Support in stakeholder engagement, event coordination, and business development activities.

How to Apply
Interested and qualified candidates should use the email link to send their CV using the job title as the subject of the mail.